KWBC/KKLC Facility Usage Policy

As of 6/17/2008

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Our facilities are a gift from God.  They have been paid for through the tithes and offerings of our members and friends.  We desire to use them for the glory of God and for the accomplishing of our purposes as a church.  MINISTRY events will take priority over non-ministry events for obvious reasons.

 

We currently have two facilities that are used for events – the Carriage House and the King’s Keep.  For our members, usage of the Carriage House is FREE.  Scheduling for usage of the Carriage House is on a first-come-first-served basis.  We have contracted with a cleaning service to maintain the King’s Keep.  Rules regarding child care facility cleanliness are laid out by the state and must be strictly adhered to.  Because of this, there is a maintenance charge (Members= $25 / Non-Members=$50) to use the King’s Keep for non-ministry-related events.  Any ministry related events are paid for through tithes and offerings.  In addition, for Non-members, there are hourly charges to use the rooms in the King’s Keep. 

 

The King’s Keep facility has moderately advanced lighting and sound systems.  Trained operators must be scheduled if these systems are desired. 

 

After EACH event a clean-up check-list must be completed.  This helps the people planning the event to know to turn off lights, empty trash, lock doors, etc.

 

Here are the steps to follow in planning your event.

 

  1. All events must be scheduled through the Pastor’s secretary (Sheila Evans – 704.721.5922) and placed on the church calendar. 
    1. Major events would require staff approval prior to inclusion on the website.
    2. The director of the King’s Keep (Erin Pickard – 704.721.5940) needs to be consulted for possible conflicts with KKLC schedules.
    3. Once the event is approved, it will be placed on the events calendar on the website.
    4. The website is the final arbiter if a schedule conflict arises.
  2. A staff member will be in charge of each ministry-related event.
  3. The director of the King’s Keep will be responsible for each KKLC event.
  4. If the event will run past 9:00pm, the staff member responsible for the ministry event must contact maintenance personnel to schedule a later clean-up.
  5. One person should be made responsible at EVERY event for general trash disposal and returning the room(s) to the condition in which they were found.
  6. No events will be scheduled on property within 2 hours of a normal worship event.
  7. The Event Planning Sheet MUST be turned into the church office in order to begin the process of event scheduling.

 

Fees:

For non-ministry events hosted by non-members, a charge of $100 will be assessed for maintenance/utilities. 
For non-ministry events hosted by members (birthday parties, bridal/baby showers, weddings, etc.), a charge of $25 will be assessed for maintenance/utilities and the $50/hr. fee for the audio/lighting technician will apply.

 

Facility rental fees for non-members will be as follows:

·    Auditorium - $25/hr.

·    Classrooms - $15/hr.

·    Audio/Lighting Technician (scheduled by the staff member responsible for the event OR by the contact person for the non-member group) is $50/hr. – payable to KWBC.  King’s Way will reimburse the technicians.

·    This fee schedule is flexible, but must be worked out IN WRITING before the event is confirmed and placed on the calendar.

 

Tables and Chairs:

 

Until further notice, we will not be able to allow the use of tables and chairs for any events other than ministry.  Any ministry event that needs tables and/or chairs must schedule their use (pickup time, return time) with Donna Oakley (donna@kwbc.net) prior to use.  With the abundance of ministries happening at KWBC, the usage of chairs and tables will be on a ‘first come – first served’ basis.